Feeling safe is one of the basic human needs however this feeling can only be gained by having some control over the risk associated aspects. Some, but not all can attain this sense of safety by keeping a physical weapon or earning a belt in martial arts. As an alternate, humans instinctively rely on external shields or security measures taken by those responsible to take care of the risk generating situations, like designated security personnel. Therefore, having a security force mandated with securing the area, assets and people can subside or remove this feeling of being unsafe.
It has never been simple to manage an event be it a small or large-scale event. It is, therefore, crucial to take into account all the external and internal factors that can intercept the smooth running of your event by causing harm to attendees, premises, or equipment. It is important to be mindful of security and safety needs when planning an event.

Preparation and vigilance are keys to good security for any event to look safe. Ensuring a safe event means apparent and obvious protection of individuals, premises, and assets from potential threats which is only possible when security is guaranteed. Events are prone to threats posed by criminals who might have intentions of sabotaging the event by causing harm to property, individuals, and assets. Another threat can be visitors who intend to steal from the resources or participants of the event.

Deploying security forces at an event place may look like an acknowledgment that security risk does exist. Conversely, it is suggestive of your sense of responsibility and ownership to address the threat by mitigating those risks. Minimizing risks related to event security is a detail-oriented task which requires considering certain factors which fit almost all kind of events.

Important Factors for Risk Minimization

Risk is inherent in almost all kinds of activities. When it comes to events, there are several factors and potential situations that a security team should be trained and equipped to deal with beforehand.

1. Impact of Weather:

Extreme hot or cold weather can pose an intense risk for attendees who do not come with proper gear. Your security should have a preemptive strategy to deal with medical emergencies resulting from uncontrollable weather conditions. Apart from the weather, an unexpected occurrence of a natural disaster should also have a contingency plan to deal with.

2. Crowd Management:

It is important for security risk minimization to have a plan in place for crowd management that may lead to petty disturbances. It is important to consider the presence of attendees or guests who might want to cause a scene. The security team needs to be able to manage large groups and use authority when required. The security team should closely monitor the guests’ movement to ensure they don’t stray into prohibited areas.

3. Substance Use:

The security team needs to be vigilant and prompt in identifying and uprooting threats arising from substance use and overindulgence in alcohol. The security team must be alert to prevent drunken brawls before they catch the attention of the larger crowd.

4. Formulating an Emergency Response Plan:

Sometimes having only one security plan is not sufficient for efficient risk minimization. It is, therefore smart to have a contingency plan ready to deal with unexpected situations like demonstrations, terror attempts, stage fall, or sudden unruly behavior from the attendees resulting from an emotionally charged atmosphere. As big events are generally soft targets, it is recommended to have a well-trained and armed security team to deal with such situations even before they arise. The security personnel should be on the lookout for odd behavior or suspicious activities. An in-depth event security plan must include risk assessment and communication strategy along with a contingency plan for all kinds of possible situations which may need evacuation, seeking outside help from fire or medical departments, and other unexpected situations.

5. Choosing Right People:

It is important to choose a security company with trained personnel who have a history of safeguarding multivariate events. Trained security staff can help you identify loopholes in your security measures. The magnitude and types of security you need are dependent on the location, scope, size, and type of event. As an event organizer, you have the responsibility of taking care of all those attending or working at your event including vendors and performers. Your event security staff must be hands-on with risk assessment and devising action plans to prevent risk. With the right security practices and right security personnel, you can ensure the safety of your staff and guests.

Ignoring event security can cause irreparable damage to the reputation of the event organizer along with serious financial implications. This can be very tempting for your rivals and competitors alike who are waiting to find nagging moments to bring your business down. While planning and organizing an event, it is important to ensure that everything runs smoothly. On the contrary, failing to assure security for the smooth going of your event is indicative of a lax attitude of an unplanned and unscrupulous event organizer. Taking tight security measures signals a sense of responsibility and accountability while confirming to the larger public that you are not an unscrupulous organizer. There is no denying in saying that effective security risk management in events can help you in getting more business by making you look more confident and reliable.

Syndicate Alpha Ltd provides a professional approach by using thorough planning while providing event security. Our security services use a multi-layered approach to prevent all kinds of material and non-material losses. Syndicate Alpha Ltd is strongly committed to integrity and professionalism, always picking the best resources from the market. We maintain highest industry standards for security officers’ training, honor, loyalty and character.


Syndicate Alpha Ltd